Church Administrator (part-time)

Grace Episcopal Church, Newton Corner, MA www.gracenewton.org/

Grace Episcopal Church seeks a part-time administrator to manage its church office and oversee daily operations of a vibrant, welcoming, and inclusive parish. The parish administrator plays a vital part in extending our welcome into the community.

The ideal candidate has excellent interpersonal and communications skills; kindness and friendliness in interpersonal interactions; excellent organization, attention to detail, and follow-through; confidentiality and discretion with personal information; skill and comfort with technology and computers; and is able to learn new computer programs and databases as needed. Basic graphic design skills and familiarity with the Episcopal Church is a plus.

The Administrator is expected to work collaboratively as part of the staff, to demonstrate flexibility in responding to the unplanned events that are a normal part of church life, and to respond to inquiries with kindness and patience. The Administrator reports directly to the pastor and provides administrative support to pastor, staff, Vestry (church board), and ministry teams.

This position is part-time position. September through June is 20 hours/week; July and August are 10 hours/week. This is primarily an office job with set hours. The office is currently open four days a week. 

Responsibilities include:

Communications

  • The production and distribution of online, hardcopy, and web communications

  • Proficiency with the Adobe suite, particularly inDesign

  • Simple graphic design using Canva or other platform of choice

  • Updating and maintaining website through Squarespace

  • Weekly newsletter and mailings as needed (Mailchimp)

  • Produces Annual Meeting booklet (Jan) and Stewardship materials (Sept)

  • Social media updates

Membership/Database Management

  • Oversees membership information across print and web platforms

  • Updates database (Breeze)

  • Maintains parish record of services and sacraments

  • Coordinates with staff and others to facilitate the welcoming of newcomers

Facilities Administration

  • Admin is the main staff person on site and expected to maintain set office hours

  • Manages rental requests and contracts

  • Works with Property Committee and Sexton to make sure that facilities needs are addressed in a timely manner 

Administrative Support

  • Provides administrative support to Rector and staff members

  • Handles general correspondence and inquiries through phone and email

  • Manages office and orders supplies as needed

  • Other duties as assigned

Job Qualifications:

  • Bachelor’s degree and 2-3 years administrative experience.   

  • Demonstrated tech skills, website maintenance (SquareSpace), Proficiency with the Adobe suite, particularly inDesign, social media, and, and ability to quickly learn membership database.

  • Excellent written and oral communication skills

  • Flexibility and ability to multitask; friendly and professional demeanor; ability to maintain confidentiality.

  • Preferred: Basic graphic design skills and familiarity with churches a plus.

To Apply: 

Please send cover letter and resume to the attention of the Rev. Regina Walton at office@gracenewton.org.

Grace Episcopal Church does not discriminate on grounds of age, race, gender identity or expression, sexual orientation, marital status, or disability.